How does Kontuly back up my books?
Kontuly backs up every business automatically each day you use it and keeps the newest 14. It also takes a backup before an update changes how data is stored and before a business is deleted, and you can take one yourself at any time with Back up now in Settings → Backups.
- Open Settings and scroll to Backups.
- Click Back up now before a big change, such as a bulk bank import, voiding a lot of transactions, or a conversion. You'll see Backup saved.
Manual backups are never deleted automatically.
What's in the backups list?
The backups of the business that's open, newest first, with the date and time, the size, a Restore as new business button and the kind:
- Daily: taken about a minute after Kontuly starts, and periodically while it's open, for each business that hasn't had one in the last day or so. The newest 14 are kept.
- Manual: from Back up now, or taken automatically just before a conversion import.
- Before update: taken before an update changes how data is stored.
- Before delete: the final backup taken when a business is deleted.
If the list says "No backups yet", the first daily backup is taken a minute after the app starts. Show backups folder opens the folder on your computer.
Is that enough?
No. These backups are on the same computer as your books. They protect you from mistakes and from a problem with one file, but not from losing or replacing the computer. Set up off-site copies too, so a copy goes to a USB drive or network drive every day.
Do backups include attachments?
Yes. Receipts and other files you attach are kept inside your books, so every backup includes them.
To bring a backup back, see How do I restore a Kontuly backup?
Related questions
- How do I keep a copy of my Kontuly books off the computer?Set up off-site copies in Kontuly and it copies every business each day to a USB drive, network drive (NAS) or other folder you choose. Nothing is sent online.
- How do I restore a Kontuly backup?Restoring a backup in Kontuly always adds it as a new, separate business, so your current books are never overwritten. How to restore a listed backup or a file.
- How do I export a backup of my Kontuly books?In Kontuly, open Settings → Backups and click Export… to save the open business as one .kontuly file you can keep on a USB drive or send to someone.
More about backups, data and security
- Where does Kontuly store my books on my computer?Kontuly keeps each business as a file in its data folder on your Mac, Windows or Linux computer. The folder paths, and why to use the backup buttons instead.
- How do I move Kontuly to a new computer?Export a backup of each business, deactivate the licence on the old computer, then install Kontuly on the new one, activate and restore. Step by step.
- Is Kontuly secure? How are my books protected?Your Kontuly books stay on your computer. Protect them with disk encryption, an optional app password and a backup password that encrypts copies.
- How do I set an app password in Kontuly?Set an app password in Kontuly's Settings → Security so it asks for it on opening, after idle time and on sleep. A forgotten password can't be recovered.
- How do I password-protect my Kontuly backups?Set a backup password in Kontuly's Settings → Security and every off-site copy and exported backup is encrypted (AES-256). Keep the password safe.