Can Kontuly send reminders when its window is closed?
Yes, with Running in the background turned on in Kontuly's Settings. Overdue reminders, recurring invoices and bills, exchange rates and off-site backups only happen while Kontuly is running; with this on, it keeps running with its window closed, and on a Mac or Windows it starts when you log in.
- Open Settings from the sidebar.
- Tick the box under Running in the background. It saves straight away and applies to every business on this computer. What the box says depends on your computer:
- Mac: Open Kontuly when I log in and keep it running in the menu bar when its window is closed
- Windows: Start Kontuly when I sign in to Windows and keep it running in the notification area when its window is closed
- Linux: Keep Kontuly running in the system tray when its window is closed
- On a Mac, allow the login item if asked: System Settings → General → Login Items. Settings shows a reminder until you do.
Where does Kontuly go when I close the window?
- Mac: a K in the menu bar.
- Windows: an icon in the notification area (you may need to click the arrow beside the clock).
- Linux: an icon in the system tray. On Linux Kontuly doesn't start itself when you log in.
Click the icon and choose Open Kontuly to open the window, or Quit Kontuly to stop it completely.
Does it run when the computer is off or asleep?
No. Nothing runs while the computer is off. If you close Kontuly at the end of the day without this setting, reminders wait until you open it again, and recurring invoices and bills catch up then.
What about my app password?
If Kontuly has an app password, closing the window locks it, so opening it again from the icon asks for the password. Reminders and backups keep running while it's locked.
Why does Kontuly keep running after I close it?
Running in the background is on. Quit from the menu bar or notification-area icon, or untick the setting.
Related questions
- How do I keep a copy of my Kontuly books off the computer?Set up off-site copies in Kontuly and it copies every business each day to a USB drive, network drive (NAS) or other folder you choose. Nothing is sent online.
- How do I set an app password in Kontuly?Set an app password in Kontuly's Settings → Security so it asks for it on opening, after idle time and on sleep. A forgotten password can't be recovered.
- Is Kontuly cloud software? Where are my books kept?Kontuly is desktop software, not cloud. Each business is a file on your own computer. Here's what does go online, and how your books are kept safe.
- How do overdue invoice reminders work in Kontuly?Kontuly emails customers when an invoice is overdue, at 7, 14 and 21 days to start with. Change the timing and wording, or turn reminders off.
- How do I set up recurring invoices and bills in Kontuly?Set up a recurring invoice or bill in Kontuly for retainers, rent or subscriptions, and the app makes each one on its date, as a draft, approved, or emailed.
More about getting started
- What is Kontuly?Kontuly is desktop double-entry accounting software for Australian small businesses, sole traders and bookkeepers, with your books kept on your own computer.
- Who is Kontuly for, and is it right for my business?Kontuly suits Australian sole traders, small businesses and bookkeepers who do the books on one computer. Here's what it doesn't do yet.
- Does Kontuly run on Mac, Windows and Linux? How do I install it?Kontuly runs on macOS (Apple silicon and Intel), 64-bit Windows and Linux. How to install it on each, and what happens the first time it opens.
- Is Kontuly in beta? How do I join?Kontuly is in beta (version 0.2). Licences aren't on sale yet; Australian testers sign up at kontuly.com/beta and are emailed a download link and a licence key.
- Does Kontuly do my BAS?Kontuly prepares your BAS figures (GST, PAYG withholding and instalments) and TPAR figures from your books. It doesn't lodge them with the ATO.