How do I void or reverse a journal in Kontuly?
In Kontuly, posted journals are never edited or deleted: find the journal on the Journals screen, click its void icon (Void (post reversing entry)) and confirm with Void. Kontuly posts a reversing journal on the same date and marks the original Voided; both stay in the ledger.
- Find the journal on the Journals screen.
- Click the void icon on the right of its heading.
- Read the warning and click Void. You'll see "Journal voided — A reversing entry was posted."
- Post the corrected journal if you meant to correct it.
Already lodged that period's BAS?
The reversal is dated on the original journal's date, so voiding changes that period. If the period is finished, leave it alone: lock it and post a correcting journal in the current period, with a narration explaining it.
Journals you correct somewhere else
Journals that belong to a document or bank line are corrected where they came from, so the document and the ledger stay in step:
| Journal | Where to correct it |
|---|---|
| A bank transaction's | Banking: Unassign (reverse) on the line |
| An invoice's, bill's or credit note's | Void the document on its own screen |
| A payment or refund matched to a bank line | Banking: Unassign (reverse) on the line |
| Depreciation or an asset disposal | Fixed assets: Undo last run or Undo disposal |
| A currency revaluation | Settings, Currency revaluation: Undo |
Payments and refunds you recorded by hand can be voided here; the invoice, bill or credit note is updated in the same step.
What else blocks a void?
- A finished bank reconciliation: "This transaction is reconciled (statement …) — undo that bank reconciliation first". See How do I undo a bank reconciliation?
- The lock date: a journal dated on or before it can't be voided.
- A reversal can't itself be voided: post a new entry instead.
- The conversion journal holding the opening balances from your old software can't be voided on its own. To undo a conversion, restore the backup taken before it from Settings.
Related questions
- How do I post a manual journal in Kontuly?Post a manual journal in Kontuly for adjustments with no invoice or bank line, such as accruals, depreciation or corrections. Debits must equal credits.
- How do I lock a period after lodging a BAS in Kontuly?Set the lock date in Kontuly's Settings so nothing dated on or before it can be posted, changed or voided, protecting a lodged BAS or a finished year.
- How do I undo a bank reconciliation in Kontuly?Undo the latest bank reconciliation in Kontuly from Reconciliation history, to change a locked entry or redo one finished against the wrong balance.
- Why does Kontuly say "This journal belongs to …"?Kontuly won't void a journal that belongs to an invoice, bill, credit note or bank line from the Journals screen. Correct it where it came from instead.
More about accounts and reports
- How does the chart of accounts work in Kontuly?Kontuly's chart of accounts sorts every dollar into accounts by type and report group. What a new business starts with and how it shapes your reports.
- How do I add, edit or archive an account in Kontuly?Add a new account in Kontuly's Chart of Accounts, change its code, name or GST code, or archive one you don't use. What can't change once it's used.
- Do I need to do a year-end close in Kontuly?No year-end close is needed in Kontuly. Last year's profit moves into retained earnings automatically. What to do at year end instead.
- How do I record and depreciate fixed assets in Kontuly?Register equipment and vehicles in Kontuly's Fixed assets screen, choose prime cost or diminishing value, and run depreciation monthly or yearly.
- How do I sell or write off a fixed asset in Kontuly?Dispose of a fixed asset in Kontuly and it brings depreciation up to date and posts the gain or loss on sale, or writes the asset off. You can undo it.