How do I code bank transactions in Kontuly?
In Kontuly's Banking screen, click Choose account… in a transaction's Assign to column, type part of the account's name or code, and pick it. The transaction posts straight away, with any GST split out, and there's nothing to save.
"Coding" (or assigning) a transaction means telling Kontuly what the money was for: rent, a sale, fuel, and so on.
- Open Banking and choose the account in the Bank account list. The heading shows how many lines are left, such as 3 to review.
- Click Choose account… on an unassigned line.
- Type to search. For example
rentor6100. Use the arrow keys and Enter, or click. - Check the tax rate if you're registered for GST. The box in front of the account starts at Account's rate. Choose another rate first when this one line is different, such as GST Free.
The row then shows what it went to, for example 6100 · Rent.
Code several lines at once
Tick the box at the start of each unassigned row (or the header box to tick them all). A bar appears:
- Code the selected lines to…: choose an account and every ticked line is coded to it, each as its own entry. Choosing another bank account records each line as a transfer.
- Ignore selected: marks every ticked line as non-business.
- Clear selection: unticks them.
If one line can't be coded (for example it's dated in a locked period), the rest still go through and Kontuly tells you how many were left.
Which accounts can't I choose?
Bank accounts, Accounts Receivable and Accounts Payable aren't in the list:
- money from a customer is matched to the invoice;
- money to a supplier is matched to the bill;
- money between your own accounts is a transfer.
Lines that need more than one account
A receipt that's partly business and partly private, or a purchase with some GST-free items, needs a split.
When everything is reviewed
A green banner says All N transactions reviewed. Clear them from the list? Click Complete & clear to tidy the list. Nothing in your books changes, and Show reviewed brings the lines back.
Coded something wrongly? See How do I fix a bank transaction coded to the wrong account?
Related questions
- How does Kontuly work out GST on a bank transaction?Kontuly treats bank amounts as including GST and splits the tax out at the account's rate, or a rate you choose, when you code the line.
- How do I split a bank transaction across accounts in Kontuly?Split one bank line across several accounts and GST rates in Kontuly, for part-private purchases, mixed GST-free items or a bill covering more than one cost.
- How do I match a bank payment to an invoice or bill in Kontuly?Match money in to a customer's invoice, or money out to a supplier's bill, on Kontuly's Banking screen, including one payment covering several invoices.
More about banking and reconciliation
- Does Kontuly connect to my bank with bank feeds?Kontuly has no bank feeds. You import CSV or PDF statements from your internet banking, so your banking login never leaves your hands.
- How do I import a bank statement CSV into Kontuly?Download a CSV statement from your internet banking, choose the account in Kontuly's Banking screen, click CSV and check the columns before importing.
- How do I add a credit card or another bank account in Kontuly?Add a bank account, credit card, PayPal balance or petty cash tin in Kontuly by ticking "This is a bank / cash account" on an account in the Chart of Accounts.
- Can Kontuly import a PDF bank statement?Kontuly can read transactions out of a PDF bank statement, then shows every row for you to check before importing. CSV is still more reliable.
- How do I record a transfer between bank accounts in Kontuly?Record a transfer between your own accounts, such as paying off the business credit card, with Transfer on Kontuly's Banking screen so it isn't counted twice.