Can Kontuly import a PDF bank statement?
Yes. In Kontuly's Banking screen, click PDF and choose the statement (up to 25 MB); Kontuly reads the transactions it can find and shows them in a review window before anything is imported. Reading a PDF is best-effort, so check every row, and use a CSV file if your bank offers one.
- Choose the bank account. Select it in the Bank account list in Banking.
- Click PDF and choose the statement. The Review imported statement window lists every transaction Kontuly found.
- Check every row against the statement. You can change the Date, Description, Amount and direction (Dir: In or Out) of any row.
- Untick rows that aren't transactions. Opening balances, totals and interest summaries should be unticked. Rows with no readable date start unticked.
- Click Import N transactions.
What should I check most carefully?
The direction of each amount. A deposit read as a withdrawal puts your books out by twice the amount. Compare the list with the statement before you import.
Does Kontuly keep the running balance from a PDF?
If the statement prints a running balance on each line and Kontuly can read it, it's kept with each transaction, just as a CSV Balance column is. The statement balance then shows on the Banking screen and reconciliation suggests the closing balance. A statement without running balances imports the transactions only.
"No transactions detected in this PDF"
The statement is probably a scanned image rather than text, which Kontuly can't read. Ask your bank for a CSV file, or type the transactions in with Quick Input.
What else can go wrong?
- A PDF over 25 MB is refused: "That PDF is too large to import (25 MB limit)".
- A very long PDF can stop with "Reading the PDF took too long". Download a shorter date range, or a CSV.
If the imported lines look wrong, see Transactions from a PDF statement look wrong.
Related questions
- How do I import a bank statement CSV into Kontuly?Download a CSV statement from your internet banking, choose the account in Kontuly's Banking screen, click CSV and check the columns before importing.
- Why do transactions from a PDF statement look wrong in Kontuly?PDF statement reading in Kontuly is best effort. Check each row's amount and in/out direction, untick summary rows, or import a CSV instead.
- How do I enter cash or petty cash transactions in Kontuly?Use Quick Input in Kontuly to type many bank or cash transactions one after another, or Add transaction on the Banking screen for a single line.
More about banking and reconciliation
- Does Kontuly connect to my bank with bank feeds?Kontuly has no bank feeds. You import CSV or PDF statements from your internet banking, so your banking login never leaves your hands.
- How do I add a credit card or another bank account in Kontuly?Add a bank account, credit card, PayPal balance or petty cash tin in Kontuly by ticking "This is a bank / cash account" on an account in the Chart of Accounts.
- How do I code bank transactions in Kontuly?Code each bank line in Kontuly's Banking screen by choosing an account in its Assign to column. GST is split out for you, and you can code many lines at once.
- How do I split a bank transaction across accounts in Kontuly?Split one bank line across several accounts and GST rates in Kontuly, for part-private purchases, mixed GST-free items or a bill covering more than one cost.
- How do I match a bank payment to an invoice or bill in Kontuly?Match money in to a customer's invoice, or money out to a supplier's bill, on Kontuly's Banking screen, including one payment covering several invoices.