How do I match a bank payment to an invoice or bill in Kontuly?
In Kontuly's Banking screen, click Match on the bank line and tick the invoice (for money in) or bill (for money out) it pays. Kontuly records the payment on the bank line's date and marks the invoice or bill paid or part paid, without counting the sale or GST twice.
- Click Match on the bank transaction.
- Tick the invoice or bill. Money in lists Open invoices; money out lists Approved bills. Ones whose balance exactly equals the bank amount are listed first.
- Check the amount. It fills in with the amount due, or the bank amount if that's less.
- Click Match.
The row then shows Payment · INV-0002, or Bill payment · … for a bill.
Why match instead of coding to an income account?
The sale and its GST were recorded when you approved the invoice. Coding the deposit to Sales as well would count them twice. Matching just records the payment.
One payment covering several invoices
Tick each invoice in the same window. Each gets an amount box; adjust them if one was part paid. Match becomes available once the allocated total equals the deposit. The row shows Payment for N invoices. Bills work the same way.
A batch of bill payments (ABA file)
If you paid several bills in one ABA batch, your bank shows one debit. Choose the batch under Supplier payment batches and click Match. Nothing new is posted: the batch already paid the bills.
I already recorded the payment by hand
Don't record it again. In the same window, choose it under Payments already recorded (or Refunds already recorded) and click Match. This posts nothing; it just marks the bank line as dealt with.
Refunds of credit notes
Credit notes with unused credit are listed under Refund a customer credit note (money out) or Supplier refund of a credit note (money in).
"Nothing to match"
There's no open invoice or approved bill for this amount. Check the invoice or bill has been approved: drafts can't be paid. Invoices in another currency than the bank account are matched on their own, so the exchange difference can be worked out.
Related questions
- How do I code bank transactions in Kontuly?Code each bank line in Kontuly's Banking screen by choosing an account in its Assign to column. GST is split out for you, and you can code many lines at once.
- Why must I match a payment to an invoice in Kontuly?Kontuly won't code a bank line to Accounts Receivable or Payable. Match the money to the customer's invoice or the supplier's bill so it shows as paid.
- How do I reconcile a bank account in Kontuly?Reconcile a bank account in Kontuly by entering the statement date and closing balance, then ticking entries until the difference is zero.
- How do I record a customer payment in Kontuly?Mark a Kontuly invoice as paid by matching the deposit in Banking or recording the payment by hand, including part payments and undoing a mistake.
- How do I record paying a bill in Kontuly?Mark a supplier bill as paid in Kontuly by matching the payment in Banking or recording it by hand, including part payments and removing a mistake.
More about banking and reconciliation
- Does Kontuly connect to my bank with bank feeds?Kontuly has no bank feeds. You import CSV or PDF statements from your internet banking, so your banking login never leaves your hands.
- How do I import a bank statement CSV into Kontuly?Download a CSV statement from your internet banking, choose the account in Kontuly's Banking screen, click CSV and check the columns before importing.
- How do I add a credit card or another bank account in Kontuly?Add a bank account, credit card, PayPal balance or petty cash tin in Kontuly by ticking "This is a bank / cash account" on an account in the Chart of Accounts.
- Can Kontuly import a PDF bank statement?Kontuly can read transactions out of a PDF bank statement, then shows every row for you to check before importing. CSV is still more reliable.
- How do I split a bank transaction across accounts in Kontuly?Split one bank line across several accounts and GST rates in Kontuly, for part-private purchases, mixed GST-free items or a bill covering more than one cost.