How do I enter a supplier bill in Kontuly?
In Kontuly, click Bills in the sidebar, then New bill, choose the supplier, type the lines as they appear on their invoice, and click Approve. A bill is an invoice you receive from a supplier: approving it records the cost, the GST you can claim, and what you owe.
- Click New bill. The supplier must already be in Contacts as a supplier.
- Choose the Supplier and type their Supplier's invoice no., for example
INV-2041. It shows as Their ref in the list. - Set the Bill date (the date on their invoice: the cost and GST are recorded on it) and the Due date (30 days from today to start with).
- Check Amounts are. Bills start as Tax inclusive, so you can type prices exactly as they're printed and Kontuly works the GST out of them.
- Add the lines. For each: a Description, the expense or asset Account (start typing to search), Qty, Price and Tax. Choosing an account fills in its usual tax code, for example GST Free for bank fees.
- Click Approve, or Save draft to finish later.
You'll see Bill approved: the bill is recorded in Accounts Payable, the account that tracks what you owe suppliers. Draft bills are listed under Needs attention on the Dashboard until you approve them.
Do I have to enter bills?
No. If you pay a supplier straight away, you can simply code the payment when it shows up in Banking. Bills are worth it when there's a gap between getting the invoice and paying it, or you want to know what you owe at any date.
Can Kontuly read the bill for me?
Yes: click Read a receipt on a new or draft bill and pick the PDF or photo. See How do I fill a bill from a receipt?
When is the GST counted on my BAS?
On the accruals basis, in the period of the bill date. On the cash basis, when you pay. If your business isn't registered for GST, there's no tax column and the whole amount is a cost.
How do I change an approved bill?
Approved bills can't be edited. Void it and enter it again, or record a supplier credit note; see Why can't I edit an approved invoice or bill?. A draft bill you don't need can be removed with Delete draft.
Are there bills on a schedule?
For rent, leases and subscriptions, see How do I set up recurring invoices and bills?. For orders before the invoice arrives, see purchase orders.
Related questions
- How do I fill a bill from a receipt in Kontuly?Kontuly reads a receipt or supplier invoice PDF or photo on your computer and fills in the bill's supplier, date, number, total and GST for you to check.
- How do I record paying a bill in Kontuly?Mark a supplier bill as paid in Kontuly by matching the payment in Banking or recording it by hand, including part payments and removing a mistake.
- How do I record a supplier credit note in Kontuly?Record a credit from a supplier in Kontuly for a return, overcharge or discount, apply it to their bills, or record the refund they pay you.
More about bills and suppliers
- How do I pay several bills with an ABA file in Kontuly?Pay many suppliers at once from Kontuly: tick the bills, save an ABA (direct entry) file to upload to your Australian bank, and the payments are recorded.
- How do I create a purchase order in Kontuly?Send suppliers a purchase order from Kontuly, then turn it into a draft bill when their invoice arrives. Purchase orders change nothing in your books.