How do I enter cash or petty cash transactions in Kontuly?
In Kontuly, click Quick Input in the sidebar to type transactions back-to-back like a register: date, description, account, direction and amount, then Enter for the next. It suits a petty cash tin, a cash book, or an account your bank won't export.
- Choose the Bank account at the top right. Petty cash needs to be set up as a bank / cash account first; see How do I add a credit card or another bank account?
- Enter the Date.
- Type the Description (payee or memo) and press Enter.
- Choose the Account, or leave it as (unassigned) to code later in Banking.
- Choose Out or In.
- Type the Amount and press Enter (or click Add).
The cursor goes back to the description. The date, account and direction stay as they were, so a run of similar entries is quick. Entries are listed under Entered this session; the Ledger balance at the top updates as you add coded entries.
Is GST worked out?
Yes. Quick Input codes exactly as Banking does, splitting GST out of the amount at the account's rate. See How does Kontuly work out GST on a bank transaction?
Customer and supplier payments
Accounts Receivable and Accounts Payable aren't in the list. Enter those lines as (unassigned), then match them to the invoice or bill in Banking.
One transaction only
For a single line, open Banking and click Add transaction: enter the Date, choose Money out or Money in, type the Description and Amount, and optionally code it under Assign to account (optional). Then click Add.
Can I remove an entry?
Click its bin icon under Entered this session: it's unassigned and deleted. The session list clears when you leave the screen, but the transactions stay in Banking.
Do bank rules run on these?
No. Rules only run on imported statements, or when you click Apply rules in Banking.
If you add a line by hand and later import the same transaction, it's only skipped as a duplicate when the description matches exactly, so you may get both. Delete the one you don't need.
Related questions
- How do I add a credit card or another bank account in Kontuly?Add a bank account, credit card, PayPal balance or petty cash tin in Kontuly by ticking "This is a bank / cash account" on an account in the Chart of Accounts.
- How do I code bank transactions in Kontuly?Code each bank line in Kontuly's Banking screen by choosing an account in its Assign to column. GST is split out for you, and you can code many lines at once.
- Can Kontuly import a PDF bank statement?Kontuly can read transactions out of a PDF bank statement, then shows every row for you to check before importing. CSV is still more reliable.
More about banking and reconciliation
- Does Kontuly connect to my bank with bank feeds?Kontuly has no bank feeds. You import CSV or PDF statements from your internet banking, so your banking login never leaves your hands.
- How do I import a bank statement CSV into Kontuly?Download a CSV statement from your internet banking, choose the account in Kontuly's Banking screen, click CSV and check the columns before importing.
- How do I split a bank transaction across accounts in Kontuly?Split one bank line across several accounts and GST rates in Kontuly, for part-private purchases, mixed GST-free items or a bill covering more than one cost.
- How do I match a bank payment to an invoice or bill in Kontuly?Match money in to a customer's invoice, or money out to a supplier's bill, on Kontuly's Banking screen, including one payment covering several invoices.
- How do I record a transfer between bank accounts in Kontuly?Record a transfer between your own accounts, such as paying off the business credit card, with Transfer on Kontuly's Banking screen so it isn't counted twice.